About Facility Registration

Facilities and suppliers subject to the Greenhouse Gas Reporting Program (GHGRP), except for suppliers subject only to subparts LL (Coal-based Liquid Fuels) and MM (Petroleum Products), must register online through the e GGRT system. Program applicability depends on the Greenhouse gas (GHG) source categories located at the facility or supplier, the emission level of greenhouse gases and the production capacity. See the General Provisions Info Sheet for more information. If you are uncertain, the Applicability Tool may help you assess whether your facility is required to report GHG emissions in e-GGRT. Note that information tailored to suppliers and other affected entities can also be found there.

Facility registration is a one-time, multi-step process, potentially involving several individuals associated with the facility or supplier. As described below, the process for registering a facility that reports emissions under a 40 CFR Part 75 program, such as the Acid Rain Program or the Clean Air Interstate Rule, is slightly different from the process for registering a facility that does not report under Part 75. In either case, all participants in the facility registration process must first register as e GGRT users.

User Roles

There are four roles in the GHGRP, as described below:

• Designated Representative The DR is the individual who is responsible for certifying, signing and submitting reports and other information on behalf of the owners and operators of the facility/supplier. The DR is identified on the Certificate of Representation. Every facility/supplier must submit a complete Certificate of Representation by January 30th, 2011. After the EPA reviews the appointment of the DR, the DR must log in to e GGRT to accept his/her appointment. The DR may then appoint (or confirm the appointment of) an Alternate Designated Representative (ADR) and one or more Agents who can act on his/her behalf. The DR will confirm these actions by signing an electronic Certificate of Representation.

If the facility is required to report emissions data under 40 CFR 75, e.g. Clean Air Interstate Rule, the DR must be the same individual who has been appointed as DR under 40 CFR 75.

• Alternate Designated Representative: The ADR is an individual who is appointed by the DR to act on his/her behalf. If the facility is required to report emissions data under 40 CFR 75, the ADR must be the same individual who has been appointed as ADR under 40 CFR 75. After the EPA reviews the DR's appointment of the ADR, the ADR must log in to e GGRT to accept his/her appointment. The ADR may then appoint (or confirm the appointment of) one or more Agents who can act on his/her behalf. The ADR will confirm these actions by signing an electronic Certificate of Representation.

• Agent: An Agent is an individual to whom the DR or ADR has delegated responsibility for submitting reports on behalf of the facility/supplier. After the EPA approves the DR/ADR's appointment of an Agent, the Agent must log in to e GGRT to accept his/her appointment. Following the Agent's acceptance, the DR/ADR must then log in to e GGRT to sign an electronic Notice of Delegation confirming his/her appointment of the Agent.

• Registrar: A Registrar is an individual who sets up one or more facilities (or suppliers) and sends invitations to the DR, ADR or Agent(s). The Registrar role is for the sole purpose of setting up a facility. The Registrar does not gain access to any facility data after the initial setup and cannot edit the facility profile or enter data for annual GHG reports.

NOTE: There is no requirement to appoint an ADR or an Agent.

In e-GGRT, the DR, ADR and Agent all have the same ability to access, view, enter, certify and submit data for their facility or supplier.

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The diagram and the accompanying text below present an overview of the multi-step facility registration process.

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1. Initiation

Once you are an e GGRT user, you can log in to e GGRT to begin the facility/supplier registration process. E GGRT will ask you to complete a facility profile, including address and owner/operator information. You can search to see if your facility/supplier is already in e GGRT.

After you identify the facility, you must then identify the DR. All facilities and suppliers must have a DR in order to report. If you identify yourself as DR, EPA will send you an electronic invitation after reviewing your submission. If you identify someone other than yourself as DR, e GGRT will send that individual an electronic invitation to register as a user and accept the invitation.

You may identify another person to be the ADR for the facility, but this is not mandatory. When the DR accepts an appointment, the DR will have the opportunity to confirm or change the assignment of the ADR.

You may also identify one or more persons to be an Agent, but this too is not mandatory. When the DR or ADR accept his/her appointment, he/she will have the opportunity to confirm or change the assignment of Agents.

If you are reporting confidential business information, please note that the ADR and Agents have the same ability to access, view, enter, certify and submit all e GGRT data on a facility/supplier as the DR.

2. EPA Review

EPA will review all appointments and send the DR, ADR or Agent an email invitation containing an invitation code.

3. DR and ADR Acceptance

After receiving the invitation from EPA, the DR/ADR will need to log in to e GGRT to accept his/her appointment. If this individual does not yet have an e GGRT account, he/she must first complete the e GGRT user registration process. Once EPA has activated the DR/ADR's user account, the DR/ADR can then enter his/her invitation code to accept (or reject) the appointment.

When accepting his/her appointment, the DR may appoint an ADR to act on his/her behalf. If the person registering the facility/supplier previously identified someone to be the ADR, the DR will be able to confirm this selection, choose a different person or select no one to be the ADR. Please note that a facility/supplier does not need to have an ADR.

Both the DR and the ADR may appoint one or more Agents to act on his/her behalf. Please note that a facility/supplier does not need to have an Agent.

After accepting his/her appointment, the DR/ADR will review and electronically sign the Certificate of Representation, which establishes the DR/ADR's authority to certify, sign and submit annual GHG reports to EPA.

Each facility/supplier must have a complete Certificate of Representation in order to submit the annual GHG report to EPA. The deadline for submitting the Certificate of Representation is January 30th, 2011.

4. Agent Acceptance

After receiving the invitation from EPA, the Agent will need to log in to e GGRT to accept his/her appointment. If the Agent does not yet have an e GGRT account, he/she must first complete the e GGRT user registration process. Once EPA has activated the Agent's user account, the Agent can then enter his/her invitation to code to accept (or reject) the appointment.

5. DR/ADR Delegation

After the Agent accepts the email invitation, the DR or ADR who appointed the Agent will need to log in to e GGRT and electronically sign the Notice of Delegation that formally establishes the delegation.

Click the REGISTER A FACILITY button to begin the Facility Registration process.

Registering Part 75 Facilities

Do not click the REGISTER A FACILITY button to initiate the registration process for a facility that reports emissions under Part 75. To register a Part 75 facility, the DR (or ADR) of that facility should first register as an e-GGRT user. During the user registration process, the DR (or ADR) will be asked to enter his or her CAMD Business System (CBS) username and password. Upon entering this information, e-GGRT will import all Part 75 facilities for which the user is a DR or ADR. Both the DR and the ADR (if one exists) will then need to log in to e-GGRT to sign a Certificate of Representation for each facility. A facility or supplier will not be able to submit an annual Greenhouse gas (GHG) report to EPA until the DR signs a Certificate of Representation. Both the DR and ADR may approve Agents and sign a Notice of Delegation. E-GGRT will send email invitations to the Agents after the DR or ADR signs the Certificate of Representation.