Deferred Reporting Instructions
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Background

EPA deferred reporting of certain data elements in subparts C, E, H, O, Q, W, Y, AA, CC, and II until March 31, 2015 (see 76 FR 53057, published August 25, 2011). These data elements are listed in Table A-7 of subpart A. This deferred data, including data for prior reporting years, will be collected through e-GGRT as part of your RY2014 submission using Microsoft Excel-based reporting forms for each applicable subpart.

This page provides general instructions for preparing and submitting deferred data reports. The requirement to report deferred data varies by subpart.  In some cases, the requirement does not apply to all facilities in these subparts.  If you do not meet the requirements to report this deferred data, you do not need to complete or submit the deferred data forms.  For specific instructions on the reporting deferred data for the affected subparts, please visit the following pages:

Reporting Deferred Data for RY2014

EPA will collect deferred data for RY2014 using the regular collection instruments for each subpart (i.e., web forms, reporting forms, and XML files).

Reporting Deferred Data for RY2013 and Prior Years

To facilitate the reporting of these deferred data for prior reporting years, EPA has developed a Deferred Data Reporting Form for each subpart. The forms for subparts C, E, H, O, Y, AA, and CC collect data for RY2010, RY2011, RY2012, or RY2013. The forms for Q, W, and II collect data for RY2011, RY2012, or RY2013.

Reporting Deferred Data for Facilities No Longer Subject to GHGRP or with Changed Ownership

Facilities that have ceased reporting to the EPA either due to operations closing or meeting the off-ramp criteria in 98.2(h) are still required to report deferred data elements for the years in which they were required to submit annual reports to the EPA. (See FAQ807.)

For most facilities, the current owners are responsible for reporting deferred data for reporting years 2010-2013. The exception to this is for subpart W (Petroleum and Natural Gas Systems) facilities that transfer ownership of individual oil or natural gas wells. In such situations, the entity that provided an annual GHG report to the EPA for those individual wells in reporting years 2011, 2012, or 2013 is the entity which must report the deferred data for those individual wells for those years. (See FAQ808.)

See also FAQ811: A GHGRP facility is being sold by my company to another company. My company does not want to be responsible for monitoring GHG data or submitting annual reports after the sale. What should we do?

Downloading Deferred Reporting Forms

You can download copies of the deferred reporting forms from the Deferred Reporting Instructions page, which provides instructions and links for downloading deferred reporting forms for all subparts. (The screen shot below shows just the top part of the download table. The full table includes all the spreadsheet-based reporting forms for every subpart.)

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Submission of Deferred Data for RY2013 and Prior Years

Deferred reporting forms must be submitted as part of your RY2014 report. Follow the applicable instructions below for reporters that use e-GGRT webforms or the XML reporting option. 

Note: Back-year reporting forms for Subpart W (Petroleum and Natural Gas Systems) should be uploaded on the Subpart W Overview page.

For Reporters Using e-GGRT Webforms

From the Facility or Supplier Overview page of your RY2014 report, use the "Click Here" link beneath the REPORT DATA table to open the Back Year reporting page.

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In the UPLOAD COMPLETED BACK YEAR REPORTING FORM(S) section of the Back Year reporting page, click the "+ADD an Attachment" link below the table.

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This action will open the Back Year Reporting Upload page. Under "Select the subpart for the uploaded file," click the radio button for the subpart for which you are uploading a deferred reporting form. Click the "Browse" button, select the reporting form file you wish to upload, and click "OPEN." Click the "Upload" button to upload the file and attach it to your RY2014 report.

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This action will return you to the Back Year Reporting page, where the file you uploaded will be listed in the table in the UPLOAD COMPLETED BACK YEAR REPORTING FORM(S) section.

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For XML Reporters

If you submit your RY2014 report using XML, your XML submission must identify the subpart and filename for any deferred submission. For Subpart W Deferred data, your XML must comply with the schema defined in GHG_SubPartW_Deferred_v5.2.xsd.  For other subparts with deferred data, your XML must comply with GHG_FacilitySiteAllDetails_v5.2.xsd and your submission must include your XML and any applicable Excel-based deferred data reporting forms in the .zip file that you upload in e-GGRT. For detailed instructions on how to incorporate deferred data reporting forms in your RY2014 XML submission, see XML Reporting Instructions. 

Validation of Deferred Data for RY2013 and Prior Years

The deferred data reporting forms do not include any real-time validation functionality. EPA will conduct data completeness and data quality validation checks on submitted deferred reporting forms to identify missing or incomplete data and data that are outside of the expected range of values. EPA may contact facilities to resolve any potential errors or omissions.

 

 

This web site is maintained by a contractor to the U.S. Environmental Protection Agency (RY2016.R.01)